FF&E stands for furniture, fixtures and equipment. Finding the right FF&E is a complex process, but in today’s modern world there are few procurement companies who offer complete ‘end to end’ procurement services. This gives hoteliers the freedom to manage the core business smoothly. Hiring a procurement provider like FEBC ensures that you will have a dedicated team of FF&E provider who will delegate specific task to individual experts who work together. Experienced procurement service providers understand that FF&E is an investment and they understand the positives and negatives of numerous hospitality suppliers’ right from pricing, reliability, shipping and durability.
Procurement service providers are intimately acquainted with your brand and are well informed on brand specification requirements. They therefore ensure that the standards are aptly applied throughout. Independent procurement might appear tempting, but the complexities of addressing damage, warranty, scheduling equipment or other claims with manufacturers requires undivided attention. The procurement company also takes care of the OS&E, operating, supplies and equipment purchases that are focused on quality. The OS&E procurement ensures smooth running and growth of the business. Since every project is unique, a bespoke plan is first designed and implemented.
The procurement providers then ensure that these quality guides are achieved within budget and on-time. For OS&E procurement a budget and cost plan is first designed during the initial process itself, involving key parties, client and the operator. The cost plan also includes extensive cost saving initiatives and a timetable for delivery and production. A concept is provided to visualize what the final outcome will look like. During the OS&E procurement process, the operator, designer and owner collaborate to ensure that the final product quality matches the design intent. After agreeing upon the purchasing policy and delivery timetable the suppliers are contacted to find the best possible source.
The procurement company also takes care of the timely delivery of all OS&E goods from the manufacturing unit to the project site. Since these companies already have experience in selecting trusted shipping companies, preparation of custom forms and checking invoices against purchase. This means that the investment is sure to get delivered exactly as planned. Just like the FF&E handover process, the OS&E procurement process is considered successfully complete only after it reaches the site in full working condition. This includes service agreement documents, warranties and safety certificates. A final budget overview is also provided which reflects the cost savings.
FF&E and OS&E are character and soul of a hotel, sans which it is just an empty building. Early involvement of hospitality FF&E and OS&E Procurement Company ensures time and cost savings. It is best to make use of the advisory services during the early design stage so as to review the product specifications with designers and also assist in product sourcing. The service providers protect the interest of the designer, operator and project paymaster combined by carefully reviewing the design specs, budget management, layouts and project scheduling. The entire process is therefore transparent.
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